FAQs for the 2021 Contributions from the Community to the Schedule of Programming

Who can submit a contribution to the festival?

All Berlin-based performance venues and event locations of the independent performing arts community which present the work of professional Berlin-based groups and/or artists can submit a contribution to the festival.

In general, the participating performance venues and event locations should have been in operation for at least 6 months before the festival.

Each performance venue / event location can submit up to four productions or events; however, we ask you to bear in mind that one or two submissions per venue is ideal.

The operators of the performance venues are generally also the contractual partners with the festival, serving as representat ives for the submitted production(s).

Berlin-based groups and/or artists who present site-specific work or work in public space are excepted from this rule. We ask these groups and artists to please contact the festival team directly at: programm [at] performingarts-festival.de

Who is the Presenter?

The presenter is the contractual partner of the PAF and functions as the ticket seller for the events that it contributes. They are responsible for the realization of the event as well as for, if applicable, GEMA and other fees if nothing to the contrary has been agreed between the presenter and the group/individual artist. The presenter has the authority to make decision of last resort onsite and should have a liability insurance policy for presenters, as they are liable for audience members in the event of any incidents. They should also be responsible for contracts between the presenter and the group/individual artist and additional performances and, if applicable, is liable for paying dues to the KSK (artists’ social insurance fund).

This list used to serve as a definition of presenters as well as the consequences involved makes no claim to completeness.

What Artistic Positions Can I Contribute?

All professional works within the field of the performing arts (spoken word theater, performance, music theater, dance, figure, puppet and object theater, children’s and youth theater, new circus, digital or hybrid formats, installations, et cetera) as well as interdisciplinary work that can be ascribed to the performing arts can be submitted. Site-specific work and productions in public space can also be submitted.

Is There a Selection?

The schedule of programming of the Berlin Performing Arts Festival is curated by the performance venues and event locations. The operators of the venues submit contributions to the schedule of programming in coordination with the artists, artist collectives and groups. As such, the members of the independent performing arts community decide for themselves the work they present during the festival. Contributions to the schedule of programming must be properly submitted using the online form and must meet the criteria and guidelines of the Berlin Performing Arts Festival.

Submission of Digital and Hybrid Forms

Alongside analog formats, artists, groups and performance venues also have the opportunity to submit professional digital and/or hybrid formats for the 2021 Berlin Performing Arts Festival. These will be included in the schedule of programming at fixed times, just like analog contributions, and can be offered between May 26 and May 29, between 9:30 am and midnight. They can be submitted by Berlin-based performance venues, event locations and contractual partners and must be made available using the platforms of the respective artists, groups or performance venues (website, social media, et cetera) or via a third-party provider (e.g via video platforms). All participating analog or hybrid productions will be centrally promoted by the communication team of the festival. In addition, the general conditions of participation of the 2021 Berlin Performing Arts Festival also apply to digital and/or hybrid formats.

Moreover, the contractual partners already have the opportunity to provide us with digital recordings or documentations of the productions they have submitted that can be presented in the event of a lockdown or in the event of additional restrictions in an online edition of the festival. Additionally submitted video material will only be provided online to an audience during the festival between May 26 and May 29, 2021. If already available, feel free to send us the link.

A Note About Possible Performance Dates and Times

The contributions to the schedule of programming can be scheduled on four days during the festival (May 26 to May 29, 2020). No artistic positions from the contributions submitted will be offered on the opening night of the festival (May 25, 2021) or on the final day of the festival (May 30, 2021). Instead, we invite everyone to share discussions and celebrations together on these two days.

In general, events should be planned to presented in the time between 9:30 am and midnight (end of performance).

In order to ensure that the scheduling of programming includes events all throughout the days of the festival, we ask you to not only suggest performance times in the evening, but to also include alternative performance times. The coordination team for the schedule of programming will support all participations over the course of the planning process and, in coordination with the operators of the performance venues, will ensure a balanced and appropriate overall schedule of programming.

What is the Day of Open House(s)?

The Day of Open House(s) takes place on Saturday, May 29, 2021 between 10:00 am and 6:00 pm. The performance venues are invited to present their spaces and their artistic formats to the audience using their very own formats. These could be a simple tour of the premises, a breakfast, a conversation with the team, a tour of the stage, et cetera, there are no limits placed on creativity here. We leave it up to the respective performance venue to decide how long their presentation will be and how many hours they would like to keep the doors open during the event. This event will also be publicized and promoted by the communication team of PAF as part of the schedule of programming.

How Can I Participate in the Day of Open House(s)?

All performance venues are warmly invited to take part in the Day of Open House(s). This open call also includes a question that asks venue operators if they are interested in participating. Following this, there will be an opportunity during a second step to provide more precise information about the planned events. Financing options for this format for venues that do not receive funding is currently being investigated.  

Who is the Festival Intended For?

The festival’s schedule of programming is intended for the Berlin audience as well as visitors to the city, as well as the artists of the independent performing arts community living here and, of course, industry professionals and interested parties from throughout Germany and abroad.

Who Organizes the Festival?

The Berlin Performing Arts Festival is an event shared between all independent performance venues, groups and artists working in Berlin, the independent performing arts community. The community is responsible for the festival artistically and organizationally.

The festival is presented by LAFT Berlin in cooperation with the performance venues Ballhaus Ost, HAU Hebbel am Ufer, Sophiensæle and Theaterdiscounter. The festival coordination team works for LAFT Berlin. LAFT Berlin centrally promotes the festival and the participating productions, both in Berlin as well as internationally, and provide comprehensive support to the independent performing arts community for the realization of the festival.

The festival’s schedule of events and the productions presented will be decentrally organized and financed by the participating performance venues and locations. The performance venues and event locations and the participating artists and groups must ensure that their participation in the festival can be independently realized in terms of organizational, financial and technical requirements. As a result, we ask all interested parties examine very carefully the extent to which it is possible to participate in the festival based upon their respective financial situation.

What Does the Festival Offer?

Since 2016, the Berlin Performing Arts Festival has annually presented the work and artistic positions of Berlin-based artists and groups working in all genres for the Berlin audience as well as visitors to the city and industry professionals from throughout Germany and abroad for multiple days packed with performances and events.

The communication team promotes the participating productions both in Berlin as well as throughout Germany and abroad. In addition, the festival team develops diverse discourse, communication and accompanying formats that provide a potential audience with access to and insight into the independent performing arts community which then supplement and round out the festival’s schedule of events.

Conditions for Participation

One requirement is the timely and complete submission of the work via the online form. Please note: there is no possibility to save the application, meaning that it must be filled out completely and then sent directly.

The sender of the application is informed that, in the event of inclusion within the festival’s schedule of programming, the productions presented are decentrally organized and financed by the participating performance venues or the presenting artists/groups and must ensure that they are financially and organizationally in the position to present the work.

The participating performance venues and event locations must be part of Berlin’s professional independent performing arts community and, in general, should have been in operation for at least 6 months before the festival.

Only professional productions from Berlin can be included in the festival’s schedule of programming, meaning that the participating artists are based in Berlin. Each performance venue / event location can submit up to four productions or events by Berlin-based groups and/or artists; however, we ask you to bear in mind that one or two submissions per venue is ideal. Site-specific work and productions that take place in public space can also be submitted as long as they were originally conceived as site-specific or work in public space.

The performance dates provided in the submission must be within the dates and times named by the festival. The ultimate presentation dates and times will be determined in conjunction with the festival coordination team. All information not yet made available will be requested from the participants after the creation of the schedule of programming. This information will be used to conduct the PR work of the festival and must be provided in order to participate in the festival.